Your Behind-the-Scenes IP Operations Team
Trademark. Patent. Docketing. Done right, done on time—without the overhead.
We provide virtual IP paralegal and operations support to law firms across the country. Our team keeps your docket on track, your filings compliant, and your practice running smoothly—without the cost of hiring in-house.
From AmLaw 100 to boutique firms, we keep IP operations running
IP Paralegal Services for
Law Firms Nationwide
IP practices run on deadlines. We help law firms stay ahead by handling the filings, forms, and docketing that can overwhelm your team. From trademarks to patents to overflow coverage, we plug in seamlessly so attorneys can focus on strategy and clients.
Docketing
Stay on top of every deadline
Accurate docketing = zero surprises. We audit and manage your system, track ongoing matters, and deliver clear reports to keep attorneys informed. Whether you’re cleaning up a backlog or need full-scale ongoing management, our team strengthens your docketing system so nothing falls through the cracks.
👉 Schedule a call to see how we can safeguard your deadlines.
Filings & Forms
USPTO, TTAB, PCT, PTAB, and Copyrights
We prepare, QC, and file so you don’t waste billable hours fighting with portals. Our team understands the quirks of each system and makes sure your submissions are accurate, timely, and fully compliant.
👉 Let’s take the admin burden off your team’s shoulders.
Intake & QC
Consistency across your firm
We create checklists, templates, and review systems that standardize your workflows. With built-in quality control, you can feel confident every filing meets your firm’s standards—no matter who on your team touches it.
👉 Reach out to learn how we can build repeatable systems for your firm.
Overflow Coverage
When things get busy, we step in seamlessly
Staff out sick? Workload spike? We provide immediate coverage so deadlines stay on track and clients stay confident. No retraining, no onboarding headaches—just reliable IP paralegal support when you need it most.
👉 Contact us today to get reliable overflow support in place.
Patents
Support across the patent lifecycle
Patent work means endless filings, IDS preparation and submissions, and docket deadlines. We keep everything organized so your attorneys stay focused on innovation—not paperwork. Whether it’s prosecution support or overflow coverage, we make sure your filings stay on track without surprises.
👉 Book a quick call to discuss patent support for your firm.
Trademarks
Protecting your clients’ brands without missing a beat
We handle the details so your attorneys can focus on strategy. From searches and clearance to applications, Statements of Use, and Office Action responses, we make sure nothing slips through the cracks. Deadlines are met, filings are accurate, and your brand protection runs smoothly the first time.
👉 Let’s talk about how we can streamline your trademark filings.
IP Operations Support
Your Behind-the-Scenes IP Operations Team
Managing intellectual property work requires more than filing forms. It requires consistent processes, reliable deadline tracking, and experienced execution across trademarks, patents, and related proceedings.
Paralegal Virtual Solutions provides IP Operations Support for law firms that want dependable, behind-the-scenes infrastructure without adding internal staff. We support IP practices by managing filings, prosecution tasks, docketing, and workflows so attorneys can focus on legal strategy and client relationships.
What Is IP Operations Support?
IP Operations Support is structured, ongoing paralegal support designed to align with how your IP practice actually functions.
Rather than billing hourly or offering one-size-fits-all services, we tailor support based on:
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The volume of active IP matters
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The complexity of the work involved
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The level of operational responsibility required
Our goal is to reduce risk, improve consistency, and ensure nothing falls through the cracks.
How Support Is Structured
We offer different levels of IP Operations Support to meet firms where they are — from task-based assistance to full operational coverage.
Filing Support
Best suited for firms with predictable, discrete IP work.
Typical support includes:
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Trademark or patent filings
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Statements of Use, renewals, and extensions
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Preparation and submission of routine USPTO forms
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Processing and reporting of USPTO correspondence
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Limited docket updates
This level works best when the firm retains primary responsibility for deadlines and client communication.
Prosecution Support
Designed for firms with ongoing prosecution activity and regular deadlines.
Typical support includes:
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Trademark and/or patent prosecution support
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Office actions, responses, and follow-up tasks
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Statements of Use and post-registration filings
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USPTO reporting and correspondence processing
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Deadline tracking support
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Ongoing coordination with attorneys
This level is ideal when responsibility for timelines and workflows is shared.
IP Operations & Docketing Support
Built for busy IP practices that require consistent, proactive management.
Typical support includes:
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Ongoing docket monitoring and maintenance
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Deadline ownership and escalation tracking
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Quality control review layers
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Workflow oversight across multiple matters
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Regular reporting cadence (daily or weekly, as needed)
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System cleanup or optimization support
At this level, we function as an extension of your internal IP operations team, providing continuity and accountability across your portfolio.
What Makes Our Approach Different
Many paralegal services focus on task completion. We focus on operational reliability.
With Paralegal Virtual Solutions, firms gain:
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Experienced IP-focused paralegal support
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Structured workflows and documented processes
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Consistent handling of deadlines and correspondence
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Reduced administrative burden on attorneys
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Scalable support that grows with your practice
We understand the risk associated with IP deadlines — and we operate accordingly.
How Pricing Works
We do not bill hourly for ongoing IP Operations Support.
Pricing is determined after an initial consultation and is based on:
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The number of active matters
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The type of IP work involved
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The level of responsibility assumed
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The frequency of reporting and coordination
This structure allows us to provide predictable coverage while maintaining the flexibility required for IP work.
Who We Work With
Our clients typically include:
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Solo IP practitioners
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Boutique IP firms
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Small to mid-sized law firms with IP practices
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Firms seeking to scale IP work without hiring additional staff
Whether you need targeted filing support or full operational coverage, we design support to fit your practice.
Let’s Talk About Your IP Workflow
If you’re ready for reliable, structured IP support — without the overhead of internal staffing — we’d be happy to discuss your needs.
During the consultation, we’ll review your current workflow and recommend the appropriate level of IP Operations Support for your firm.
Why Law Firms Choose Us
Because your attorneys don’t have time to babysit filings.
We act as your behind-the-scenes virtual IP paralegal support team, helping law firms keep dockets organized, filings accurate, and deadlines under control.
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Deep IP expertise. Unlike generalist freelancers, we focus exclusively on trademarks, patents, docketing, and IP filings—so your matters are handled right the first time.
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Scalable support. From boutique practices to AmLaw 100 firms, we flex to match your workload—whether it’s overflow coverage, high-volume patent filings, or steady daily support.
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Cost-efficient. Get senior-level paralegal services for law firms without the overhead of full-time staff.
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Proven reliability. Firms trust us to manage USPTO, TTAB, PCT, and copyright filings, respond to Office Actions, and maintain clean dockets—all with proactive communication.
📌 Paralegal Virtual Solutions® provides law firms with reliable, nationwide IP paralegal services—helping attorneys focus on clients, strategy, and growth.